Listen More – As a project manager, you don’t “know” the status of the project, you merely hear it from all those working it, record and playback a snapshot. If you’re not listening you won’t understand if anything important has changed. Any opportunity to communicate, is an opportunity to listen.
Talk Less – If your status report is over a page, it’s probably too long. Your goal is to know the detail of the project, but only so that you can simply it to its key components for your audience.
Know Your Audience – Everyone’s needs are unique. If you find you’re giving the same presentation to more than one group of people, then you’re probably not tailoring it enough.